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First and foremost, Hunt Calendars are designed to be easy to use.
Our customers have helped us "fine tune" the interface since 1998.
The system supports numerous features that make it a powerful and flexible communication tool.
Calendars can be created for personal use or they can be shared by a group.
This service is hosted on our server, so there is no need to install software.
All you need is a Web browser. We've made it easy to test drive by offering
a 30 day free trial with all features enabled.
- All calendars belong to a group.
The group administrator can create and manage
IDs and passwords for group members. When a calendar is created, the
calendar owner can specify who can view and update the calendar:
anyone, only group members, or only the calendar owner.
- E-mail reminders can be sent minutes, hours or days
before the event. Just enter the e-mail addresses of the recipients when
you create the event, or select from one or more
e-mail lists.
- The Hunt Calendars branding can be replaced by your own content.
You can customize all calendars that belong
to your group by creating your own header and footer.
All calendars that belong to your group share the customizations.
If you need additional custom features and functionality, we can
alter the behavior and look of the system to meet your needs.
(more information)
- Calendar events can be viewed as a list or grid.
The list style displays events in a list to the right of a small calendar table.
The grid style displays events in a traditional wall calendar grid.
The calendar style can be changed dynamically using a URL parameter.
For example:
http://www.huntcal.com/cgi/calview.cgi/mother/nature?s=g (grid)
http://www.huntcal.com/cgi/calview.cgi/mother/nature?s=l (list)
- An Event Title can be entered when an event is added or changed.
If an event title exists, it is displayed rather than the
event description. The viewer can click the event title to see the
event description, which appears in a small popup window.
- Categories can be established for events.
The calendar owner can create a list of event categories. A color can optionally be
associated with each category. When an event is posted, the viewer
can select from the list of categories to specify the event type. Event
category names/colors are displayed in a column to the left of the event
description.
The Category Management interface allows the calendar owner to easily add,
change and delete categories.
Up to five categories can be added at a time. There is no
limit to the number of categories that can be created. Categories
can be shared by all calendars that belong to the same group.
This facilitates category name standardization within a group.
If you have a departmental calendar, employee names can be used
as the categories. If you use a calendar to reserve rooms, you may
want the room numbers to be the categories. Of course you can
always use the standard categories: Meeting, Birthday, Vacation, Holiday, etc.
- Links can be added to events.
The event posting page includes two fields, one
for the URL (Web address) and one for the link text. Viewers will click the link text to go to the specified URL.
The link is displayed below the event description. Email reminders also include the link.
If no link text is entered, the URL will become the link text. If no URL is entered, the link text is treated as plain text.
This feature makes it easy to include a link to a Web page or to a file on another server.
The Calendar Administration page includes an "Allow Links" check box. This must be checked to enable
the link fields in the event posting page.
- Event conflict notification can be established.
When an event is added that overlaps the time period of an existing event, the system can be configured to
display a warning or error message. If categories have been established for the calendar,
the calendar owner can specify that events must also be within the same category to be
considered a conflict. The calendar owner can decide to:
- ignore conflicts, (this is the default behavior)
- display a warning and allow conflicts, or
- prevent conflicts.
This is very useful for managing reservations of conference rooms, equipment, appointments, etc.
- Private Events are only visible to the event owner and the group administrator.
This feature can be enabled from the calendar administration page.
Once enabled, when an event is added or changed, it can be marked private.
By default, events are not private.
This feature makes it easy for group members to share a calendar. Group members can make
all events private except those that should be shared with the group.
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An e-mail notification can be sent whenever an event is added, changed and/or deleted.
The notification recipient's e-mail address can be entered from the Calendar Administration page, which also
includes check boxes to specify what triggers the notification:
This is useful if someone needs to be alerted when the calendar is updated.
- There are several viewing options.
Month View is the default viewing mode which is used to display all events
for the month. Week View allows you to view events for
one week at a time. Day View is used to show events for one
day at a time.
- The Advanced View feature includes two capabilities:
the ability to show events
within a range of dates, and the ability to search for events by
keyword. These capabilities can be combined to search for
events within a time period that include your keywords. A printer
friendly view is also available. These features make it possible to
list and print your calendar events for an entire year.
The search feature has two check boxes that provide intuitive
controls for narrowing or broadening the scope of your search:
- "All of these words must exist" - If this box is checked, only
events that include ALL of your keywords will be listed. If the
box is not checked, events are shown that contain one or more of
your keywords.
- "The words must appear in this order" - If this box is checked,
the order of your keywords is important. For example, if you
are searching for someone's name, you probably want to ensure
that the first name appears before the last name. This is
considered a "phrase search". If the box is not checked, the
order of the words is not important.
The Advanced View interface also allows the viewer
to search for events by category. The viewer can select one or more
categories from the list, and the system will display only the selected
types of events. The interface works in association with the other
controls, which allows for complex searches such as:
Find all events from November 1, 2003 to February 20, 2005 which
include the word "Sam" and the category "birthday" or "meeting".
- The E-mail List feature
allows calendar owners to create multiple e-mail lists
to be used for sending reminders. The Calendar Admin page includes a
Manage E-mail Lists button that launches an intuitive interface
for adding, changing and deleting e-mail lists. To create a new
e-mail list, the calendar owner enters a name and a list of e-mail
addresses. E-mail lists can be shared by all calendars that belong
to the group. Each e-mail list can include up to 500 addresses.
When a viewer adds or edits an event, one or more e-mail lists can be selected.
Since e-mail lists are managed separately from event information, events
needn't be updated when e-mail addresses change.
- The Printer Friendly View
produces a very simple list of events that is appropriate for printing.
No graphics are displayed -- only the calendar title and the events.
- A read-only view of your calendar is also supported.
No editing controls are visible, so the viewer just sees the events for the
current month. This is accomplished by adding
?vm=r to the end of your calendar URL (location).
You can also specify the window background color and color scheme
for the calendar by adding attributes to the end of the URL. For
example, adding ?bg=w&cs=b to the end of the URL will
produce a calendar with a white background and a blue color scheme.
Other calendar attributes can be set dynamically, as described
in the URL Parameter Tutorial.
- The following calendar attributes can be managed from the
Calendar Administration page:
- Events can be repeated daily, weekly, monthly, yearly, or
on the 1st, 2nd, 3rd or last Sunday, Monday, Tuesday, Wednesday, Thursday, Friday, or
Saturday of the month or year. Events can also be repeated every other,
every third, or every fourth day, week, month or year. Any day of the week
combination can be repeated.
For example, an event can repeated every other Monday, Wednesday
and Friday.
These options make it possible to describe almost any type of
recurring event, such as biweekly paydays, quarterly results, or
biannual celebrations.
- To ensure secure communication between your Web browser and
the server, SSL is supported. Just change "http" to
"https" for your calendar's URL (location). All information
going to and from your browser will be encrypted. This makes it nearly
impossible for anyone to intercept event information or your ID/password.
- Event information can contain HTML markup. This allows you to
add bold, italics, colors, images, etc. Complete URLs included in the
event text will become links.
- When adding an event, you have the option of copying the
event to other calendars within the group.
This is useful if you want
to add an event to your personal calendar and a "master" calendar simultaneously.
You can also specify a different event description for the other calendars.
- The week starting day can be Sunday or Monday.
- Event times can be displayed using 24-hour time notation.
The default is the standard 12-hour notation.
- Days in the calendar that have events are displayed in light gray.
This makes it easy to glance at the calendar and see which days
have events. Today's date is displayed in yellow.
- You can always return to the
Hunt Calendars Home by selecting the logo in the
upper left corner of every page.
- A handy FAQ page is always accessible.
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